Privacy Policy

Account Information

• Business name and company information
• Contact name and email address
• Billing address
• Phone number (optional)

Payment Information

• Credit card information (processed securely via Stripe)
• Billing history and invoices
• We do not store full credit card numbers on our servers

Portal Access Logs

• Timestamps of when employees access your compliance portal
• IP addresses and device information
• Which labor law notices were viewed
• Browser type and operating system

Note: Access logs are collected to provide you with compliance documentation and audit trail protection as required by NY Labor Law § 201. These logs help demonstrate good faith compliance efforts.

• To create and maintain your unique compliance portal
• To process payments and manage your subscription
• To send important service updates and legal poster changes
• To maintain access logs for your compliance documentation
• To provide customer support and respond to inquiries
• To improve our service and develop new features
• To comply with legal obligations and prevent fraud

We do not sell, rent, or trade your personal information. We may share your information only in the following circumstances:

• Service Providers: We use Stripe for payment processing. They receive only the information necessary to process transactions.
• Legal Requirements: We may disclose information if required by law, court order, or government request.
• Business Transfers: If we are acquired or merged, your information may be transferred to the new owner.
• With Your Consent: We may share information with third parties when you explicitly authorize us to do so.

We implement industry-standard security measures to protect your data:

• SSL/TLS encryption for all data transmission
• Secure data storage with encrypted databases
• Regular security audits and updates
• PCI-compliant payment processing via Stripe
• Access controls and authentication requirements

Important: While we use reasonable security measures, no internet transmission is 100% secure. We cannot guarantee absolute security of your data.

• Account Data: Retained while your account is active
• Access Logs: Retained for 7 years to meet NY Labor Law compliance documentation requirements
• Payment Records: Retained for 7 years for tax and accounting purposes
• After Cancellation: Account data is deleted after 90 days, except where required by law

You have the following rights regarding your personal information:

• Access: Request a copy of the personal information we hold about you
• Correction: Request correction of inaccurate information
• Deletion: Request deletion of your account and associated data
• Export: Request an export of your access logs and compliance data
• Opt-Out: Unsubscribe from marketing emails (service emails cannot be disabled)

To exercise these rights, contact us at support@mycompliancelink.com

We use minimal cookies to provide essential functionality:

• Essential Cookies: Required for login and portal access
• Analytics Cookies: Help us understand how you use our service
• Third-Party Cookies: Stripe may set cookies during payment processing

You can disable cookies in your browser settings, but this may affect functionality.

Our service is intended for businesses and employers. We do not knowingly collect information from individuals under 18 years of age. If we become aware that we have collected such information, we will delete it promptly.

We may update this Privacy Policy from time to time. We will notify you of significant changes via email or through a notice on our website. Continued use of our service after changes constitutes acceptance of the updated policy.

If you have questions or concerns about this Privacy Policy or our data practices, please contact us: